Administrative assistant duties and responsibilities include providing administrative support to the company's President to ensure efficient operations. You will support the President through a variety of tasks related to maintaining large equipment, this will include ordering parts and maintaining complete repair records, both digital and handwritten.  The admin job scope will require the ability to communicate with vendors via phone and/or email clearly and must be familiar with Microsoft, Adobe, and Google-based systems. Benefits are available after 60 days.

Job Duties

Vendor  Contact:

• Communicate needs to vendors via email and/or phone
• Analyze, organize, and maintain quotes to provide cost-efficient options
• Prepare purchase orders for final, approved orders
• Maintain a vendor contact list
• Track orders through delivery

Information Management:

• Develop and maintain a filing system
• Organize paper quotes produced by estimating
• Organize, track and order general supplies as needed to maintain general office efficiency

General:

• Assist with ordering parts for large equipment
• Place orders, track all orders, verify upon receipt
• Maintain repair logs for equipment in digital formats
• Maintain paper records, as required for large equipment
• Communicate effectively and efficiently with all staff members
• General support for daily tasks as needed
• Book travel arrangements as needed

Requirements:

• Position best suited for someone mechanically minded
• Proven administrative or assistant experience
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and resourcefulness is a must
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficiency in MS Office, Google products, and Adobe
• Ability to collaborate within a team
• Ability to take direction
• Driven to learn

Preferred:

• Bachelors Degree

Rate:

• $20-25/hr  DOE